North West Fife
Fancy Canary Club
Constitution &
Decision Making Mandate |
Date Issued:
Date Approved: |
Constitution.
The North West Fife
Fancy Canary club exists to promote the Fife Fancy Canary in the North West
of England. The club will achieve this through the hosting of an annual show
and any other activity deemed appropriate by the committee. The club will
actively encourage new fanciers into the hobby by offering help and advice
to newcomers freely and without prejudice.
The Club will hold
an Annual General Meeting in January of each year for the election or
re-election of officers and committee. The committee will meet twice each
calendar year, or by exception in the event of an exceptional item.
|
Decision Making
Definitions and Process |
Constitutional
Change |
·
Any
proposed change to the clubs constitution must be voted unanimously by the
committee.
·
Any
decision to cease the existence of the club must be voted unanimously by the
committee. |
Change Motion
|
·
Change
motions can be brought forward by any member of the committee and must be
lodged 4 weeks prior to the AGM where they will be voted.
·
Change
motions will only be considered at the AGM
·
Any
proposed change motions must receive a majority vote; in the event of a tied
vote the honorary chairperson holds a casting vote. |
Election of
Officers |
·
Officers will be elected at the AGM.
·
Incumbent officers will be allowed to remain in post should they wish to and
receive a proposer and seconder from the serving committee. |
Removal of
Officers |
·
Any
member of the committee, supported by a proposer and seconder may make a
motion of no confidence in any serving officer. This will go to vote.
·
In the
event of behaviour unbecoming of the club or likely to bring the reputation
of the club into disrepute the individual is expected to resign their
position with immediate effect and make a formal apology. |
Financial
Management |
·
The
club treasurer will produce an audited statement of position at each AGM.
·
The
club should retain at least £1,000 in reserve.
·
Members of the committee with the exception of the two honorary posts are
expected to pay subs.
·
The
general secretary may at their own discretion, draw the sum of £100 per
financial year to cover for out of pocket expenses. |
Exceptional Items
|
·
In the
event of an exceptional item or matter arising not covered within the
constitution or decision making mandate any member of the committee can call
an emergency meeting. A majority show of hands will pass any exceptional
item.
·
No
member of the club, regardless of position holds the right to veto. |